ADAMS, Mass. — It's the coldest time of year, and one of the town's HVAC systems is out of order.
One of the town's heating, ventilation, and air conditioning systems needs repair or replacement, said Town Administrator Nicholas Caccamo, during the Selectmen's meeting Wednesday.
The building has three heating units, each serving a designated section: the southern, the middle (primarily where radiators are located), and the northern sections.
Upon inspection, the HVAC unit, located on the roof, was "red tagged" and shut down, cutting off heat to the northern end of the building, after a natural gas smell was detected, Caccamo said.
The assessor's office has been relocated to the third floor and the clerk is utilizing additional electric space heaters until the issue is addressed, Caccamo said.
"I think it's really important to note the graciousness and the flexibility that the [town] clerk's office and the assessor's office have exhibited," he said.
Caccamo presented the board with two quotes for service from Jamrog HVAC, a contractor used by many town buildings — one replaces the defective heat exchanger and the other replaces the rooftop unit.
"That system is probably original to the 1996 renovations. It's about a 30-year lifespan. That's a pretty good run with that. The new systems are just more efficient," he said.
"In fact, the utility companies will offer a rebate, a little over $10,000 if you do install these new systems. So, it'll take down the total dollars spent on the project."
Replacing the defective heat exchanger would cost about $7,995, including labor and materials.
However, the age of the system could mean additional repairs may be needed in the future, so the town will eventually have to pay the cost associated with a new unit, Vice Chair Ann Bartlett said.
The cost for a new rooftop system was quoted at $30,995; a $12,660 rebate from the Mass Save Commercial Heat Pump Program, reducing the cost to $18,895.
"It makes a lot more sense to go with a new one. There's been quite a bit of technology since one that was put on the roof," Selectman Joseph Nowak said.
Additionally, the unit is outside so has faced weathering over the years, he said.
It was emphasized that the cost for a new system is uncertain because of unknown variables, including prevailing-wage labor rates, equipment needs, and other repairs.
The town will not want to go over budget, and with any major project, there should be a 10 percent contingency, to ensure the town does not have to make additional allocations later, Caccamo said.
Any funds not used are returned to free cash. Budgeting up to $65,000 would be on the high end to ensure the system can be purchased, installed, and to cover any other repairs associated with the project, such as drywall and additional pipe fittings to replace the leaking pipes, he said.
Caccamo will be in communication with Jamrog to get more accurate cost estimates that include prevailing-wage and will discuss the project with the Finance Committee.
The board requested a reserve fund transfer for the replacement of the rooftop system, of an amount to be decided by the Finance Committee once additional figures come in. The town has $175,000 in reserves.
During the meeting, resident Cathy Foster, said the aging HVAC system has been something the town has known about for several years.
At previous town meetings, voters approved funding for capital projects three years in a row. Foster questioned whether any funds remained for this project.
Finance Committee Chair Carol Cushenette said the committee has a detailed accounting of how the funds were spent.
Caccamo, who came on as town administrator in November, said this information is new to him and that he plans to discuss it further with the Finance Committee.
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Cheshire Receives Grant for South Street Water Main Project
By Breanna SteeleiBerkshires Staff
CHESHIRE, Mass. — The town recently received a grant that will help with water infrastructure on South Street.
Town Administrator Jennifer Morse last week informed the Select Board that the town has received $1,159,200 through the Housing Works Infrastructure Program for the South Street Water Main Project to upgrade the existing infrastructure to improve water reliability, quality and fire department needs for the town.
Department of Public Works Director Corey McGrath said it is a big win for the town, as it is a necessary project to help keep that portion of the road safe.
"This is absolutely amazing and huge for the town. That section from the lights to Lanesborough Road is bottlenecked. We have sections 4-inch, 6-inch, and 8-inch. So, although the static pressure down on Lanesborough Road and Route 8 is fine, as long as you don't use it, once we use it, that drops down. We see it with the Fire Department with the hydrants, so it's huge," he said.
"We have four businesses, two mobile home parks, multiple residents, a fire department, a commercial business, a commercial lot that could be a business at some time. So to not have the hydrants is risky. We have eight hydrants on that line. None of them are sufficient to fight a structure fire. So it's a big price tag, but we have a river that we have to go under, so that's what brings it up. So I can't express how important this is," he said.
The project was described as especially important because Route 8 is expected to be resurfaced in 2028 or later. Morse said he was told that after resurfacing, the town will be limited to emergency repairs for at least five years.
Select Board Vice Chairman Shawn McGrath thanked Morse for bringing more than $5 million in grants to the town since she was hired, leading to applause from the room.
"I don't think citizens realize how much money has been brought into the town since we went for the full-time administrator. So it's a huge job and a job well done," he said.
The board also hired new Police Officer Mitch Malloy, who is currently employed at Massachusetts College of Liberal Arts. Malloy was previously in the Navy and already has been through the police academy, so Police Chief Matthew Wright went before the board to ask if they would approve his hiring.
"[He] comes with that full-time academy training, which is invaluable to be able to have a candidate to be able to come in right off the bat, ready to hit the ground running. Interviewing him, I think he's going to be a great fit. I know he's going to be a great fit for our community, for our team that we're building at the police department," Wright said.
The board welcomed Malloy to the team.
The board also adopted a new town-issued cell phone policy and and a Cannabis Social Equity Policy. The board accepted phone policy unanimously and the social equity policy with one member abstaining and another denying. Morse said the social equity policy was necessary because the Cannabis Control Commission said the town was not in compliance.
The board members also spoke again with Town Clerk Whitney Flynn about the vault containing older documents of the town that are still at the former town hall. Chair Michelle Francesconi said it is not fireproof or waterproof, and that water issues had affected the surrounding area, expressing that something does need to be done and for Flynn to gather measurements and information on what she needs and about possible funding, including grant opportunities.
She also asked if a member of the board would act as a liaison with Flynn to help report back their findings, for which member Raymond Killeen volunteered. Flynn said more work will be done once the election is finished as it is a very busy time for her.
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