Dalton Board Approves Budgeting Software

By Sabrina DammsiBerkshires Staff
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DALTON, Mass. — The Select Board approved having the town manager engage in a potential contract with the budgeting software ClearGov for next fiscal year.
 
Public officials say the software will streamline and increase the transparency of the budgeting process.
 
"When I watched the presentation of this, I was totally impressed. What I like about it is the fact that it can be put up on that public website. Everybody in town can look at it," Chair Robert Bishop said. 
 
"It's very open, clear, and it's easy, even for me, to understand. So, I highly recommend we do this."
 
The total cost would be about $18,000, including the $12,000 a year subscription. The purchase had been endorsed by the Finance Committee. 
 
Town Manager Eric Anderson said he anticipates the implementation of the program to begin after the fiscal year — around July 1. 
 
The board unanimously agreed to try the software given the benefits. Select Board member Marc Strout was not present for the meeting. 
 
"I think they're going to continue with their software updates to keep us current and in place with trends," said Antonio "Tony" Pagliarulo, board member. 
 
Looking to the future, the system would be useful for new hires and improve transparency with the public, he said.
 
"I think there's a lot of positives here for the money. There's a cost benefit, but the benefit, I think, is equal to, not greater than the cost," Pagliarulo said. 
 
The information this helps disseminate will be invaluable to the residents, Select Board member John Boyle said. 
 
Board member Dan Esko expressed his concern with the high cost associated with the program. However, he acknowledged it will help organize and disseminate information, especially with some of its graphic capabilities. 
 
"So, while I understand it's not exactly going to allow us to necessarily cut any salary to pay for it. I understand that it will free up time for department managers and town manager to work on other priorities," Esko said. 
 
"So, I think the efficiencies gained there could be overall beneficial for the town. So, yeah, I'd be in support of trying this."
 
The town has been using the same Excel sheet to budget since it was developed by former committee member Terry Williams 25 years ago and life has gotten more complex since then, Anderson has said. 
 
Excel-based budgeting increases the liability to error because of the high number of cells in the document that has to be managed. 
 
The system streamlines the budgeting process for department heads and the town manager by allowing authorized personnel to input and manage their respective budgets directly, he said. 
 
This reduces time spent on manual entries and increases organizational efficiency, even if it doesn’t result in direct cost savings due to fixed salaries. 
 
ClearGov also enables the town to upload its budget to its website in an easily digestible way.
 
Budget data is displayed through graphical tools, and each section pairs clear numerical information with explanatory text from the relevant departments, allowing residents to understand both the figures and their context.
 
It also enables the import of previous years’ data for trend analysis and comparison. 
 
"I think it's also worth the adoption, because over the next couple years, we are going to have to talk seriously about whether we try for a levy limit override," Anderson said. 
 
"If we're going to even contemplate that, we need to put very clear information out to the public so they can see everything and be as transparent as possible, because if we don't do that, we don't have a shot at that. 
 
"I'm not saying it would pass anyway, but if that's something the board wants to consider, this, I think, would go a long way towards accomplishing that."
 
The initial setup fee is $5,185, which covers downloading the town's accounts, integrating it with ClearGov, and ensuring compatibility with its existing financial software.
 
This setup allows the town to pull data directly from its current system into ClearGov and, after the budget process, export it back into its financial software. 

Tags: software,   

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BRPC Exec Search Panel Picks Brennan

By Breanna SteeleiBerkshires Staff

PITTSFIELD, Mass. — The Executive Director Search Committee voted Wednesday to move both finalists to the full Berkshire Regional Planning Commission, with a recommendation that Laura Brennan was the preferred candidate. 

Brennan, BRPC's assistant director, and Jason Zogg were interviewed by the committee on Saturday.

Brennan is also the economic development program manager for the BRPC. She has been in the role since July 2023 but has been with BRPC since 2017, first serving as the senior planner of economic development. 

She earned her bachelor's degree from Franklin & Marshall College in Pennsylvania and earned a graduate-level certificate in local government leadership and management from Suffolk University.

Zogg is vice president of place and transportation for Tysons Community Alliance, a nonprofit that is committed to transforming Tysons, Va., into a more attractive urban center. 

He previously was the director of planning, design, and construction at Georgetown Heritage in Virginia, where he directed the reimagining of Georgetown's C&O Canal National Historic Park.

They each had 45 minutes to answer a series of questions on Saturday, and the search committee said they were both great candidates. Meeting virtually on Wednesday, the members discussed which they preferred.

"In my own personal opinion, I think both candidates could do the job and actually had different skills. But I do favor Laura, because she can hit the ground running and with the time we have now, I think she is very familiar with the organization and its strengths and weaknesses and where we go from here," said Malcolm Fick.

"I would concur with Malcolm, especially because she was the only candidate who could speak directly to what's currently going on in the Berkshires, and really had a handle on every aspect of what BRPC does, could use examples, and showed that she actually understood the demographic information when that information was clearly available on the BRPC website, and through other means, and she was the only candidate who was able to integrate our regional data, our regional demographics, into her answers, and so I find her more highly qualified," said Marybeth Mitts.

Brennan was able to discus the comprehensive regional strategy the BRPC has worked on for Berkshire County and said she made sure they included voices from all over the region instead of what she referred to as the "usual suspects."

"That was an enormous priority of ours to make sure that the outreach that we did and the input that we gathered was not from only the usual suspects, but community groups that were emerging in a lot of different corners of the region and with a lot of different missions of their own, and try to encompass and embrace as many voices as we could in that," Brennan said in her interview.

Member Sheila Irvin said she liked Brennan’s knowledge of Berkshires Tomorrow Inc.

"I think that her knowledge of the BTI, for example, was important, because that's going to play a role in the questioning that we did on funding. And she had some interesting insights, I think on how to use that," said Irvin. "And in addition, I just thought her style was important. 

"She didn't need to rush into an answer. She was willing to take a minute to think about how she wanted to move on and she did."

In her interview, Brennan was asked her plans to help expand funding opportunities since the financial structure is mainly grants and the government has recently been withdrawing some interest.

"With Berkshires Tomorrow already established, I would like to see us take a closer look at that and find ways to refine its statement of purpose, to develop a mission statement, to look at ways that that mechanism can help to diversify revenue," she said. "I think, that we have over the last several years, particularly with pandemic response efforts, had our movement to the potential of Berkshire's Tomorrow as a tool that we should be using more, and so I would like to see that be a big part of how we handle the volatility of government funding."

Member John Duval said she has excelled in her role over the years.

"Laura just rose above every other candidate through her preliminary interview and her final interview, she's been the assistant executive director for maybe a couple of years and definitely had that experience, and also being part of this BRPC, over several years, have seen what she's capable of doing, what she's accomplished, and embedded in meetings and settings where I've seen how she's responded to questions, presented information, and also had to deal with some tough customers sometimes when she came up to Adams," said Duval.

"She's done an excellent job, and then in the interviews she's just calm and thought through her answers and just rose above everyone else."

Buck Donovan said he respected all those who applied and said Zogg is a strong candidate.

"I think both and all candidates were very strong, two we ended up were extremely strong," he said.  "Jason, I liked his charisma and his way. I really could tell that there was some goals and targets and that's kind of my life."

The full commission will meet on Thursday, March 19, to vote on the replacement of retiring Executive Director Thomas Matuszko.

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