Dalton Board Approves Budgeting Software

By Sabrina DammsiBerkshires Staff
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DALTON, Mass. — The Select Board approved having the town manager engage in a potential contract with the budgeting software ClearGov for next fiscal year.
 
Public officials say the software will streamline and increase the transparency of the budgeting process.
 
"When I watched the presentation of this, I was totally impressed. What I like about it is the fact that it can be put up on that public website. Everybody in town can look at it," Chair Robert Bishop said. 
 
"It's very open, clear, and it's easy, even for me, to understand. So, I highly recommend we do this."
 
The total cost would be about $18,000, including the $12,000 a year subscription. The purchase had been endorsed by the Finance Committee. 
 
Town Manager Eric Anderson said he anticipates the implementation of the program to begin after the fiscal year — around July 1. 
 
The board unanimously agreed to try the software given the benefits. Select Board member Marc Strout was not present for the meeting. 
 
"I think they're going to continue with their software updates to keep us current and in place with trends," said Antonio "Tony" Pagliarulo, board member. 
 
Looking to the future, the system would be useful for new hires and improve transparency with the public, he said.
 
"I think there's a lot of positives here for the money. There's a cost benefit, but the benefit, I think, is equal to, not greater than the cost," Pagliarulo said. 
 
The information this helps disseminate will be invaluable to the residents, Select Board member John Boyle said. 
 
Board member Dan Esko expressed his concern with the high cost associated with the program. However, he acknowledged it will help organize and disseminate information, especially with some of its graphic capabilities. 
 
"So, while I understand it's not exactly going to allow us to necessarily cut any salary to pay for it. I understand that it will free up time for department managers and town manager to work on other priorities," Esko said. 
 
"So, I think the efficiencies gained there could be overall beneficial for the town. So, yeah, I'd be in support of trying this."
 
The town has been using the same Excel sheet to budget since it was developed by former committee member Terry Williams 25 years ago and life has gotten more complex since then, Anderson has said. 
 
Excel-based budgeting increases the liability to error because of the high number of cells in the document that has to be managed. 
 
The system streamlines the budgeting process for department heads and the town manager by allowing authorized personnel to input and manage their respective budgets directly, he said. 
 
This reduces time spent on manual entries and increases organizational efficiency, even if it doesn’t result in direct cost savings due to fixed salaries. 
 
ClearGov also enables the town to upload its budget to its website in an easily digestible way.
 
Budget data is displayed through graphical tools, and each section pairs clear numerical information with explanatory text from the relevant departments, allowing residents to understand both the figures and their context.
 
It also enables the import of previous years’ data for trend analysis and comparison. 
 
"I think it's also worth the adoption, because over the next couple years, we are going to have to talk seriously about whether we try for a levy limit override," Anderson said. 
 
"If we're going to even contemplate that, we need to put very clear information out to the public so they can see everything and be as transparent as possible, because if we don't do that, we don't have a shot at that. 
 
"I'm not saying it would pass anyway, but if that's something the board wants to consider, this, I think, would go a long way towards accomplishing that."
 
The initial setup fee is $5,185, which covers downloading the town's accounts, integrating it with ClearGov, and ensuring compatibility with its existing financial software.
 
This setup allows the town to pull data directly from its current system into ClearGov and, after the budget process, export it back into its financial software. 

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The Round Stone Barn is 200 as Hancock Shaker Village Celebrates

By Breanna SteeleiBerkshires.com

PITTSFIELD, Mass. – Hancock Shaker Village shared a bicentennial birthday, inviting the community to take part in the festivities.

On Sunday, Hancock Shaker Village celebrated the 200th birthday of their signature Round Stone Barn, the only circular barn ever built by the Shakers.

"The Round Stone Barn turned 200 this year," Hancock Shaker Village CEO Carrie Holland said. "It was erected in 1826, so we thought we would celebrate with the whole community. We'd do some cupcakes, and then we're lucky to work with Yo-Yo Ma's team to curate some special performances in the Round Stone Barn."

The community was invited to come to the village for free and take part in a wide range of activities including tours, live music from Ida Mae Specker Trio and Tanglewood, demonstrations, and more. 

The Round Stone Barn is widely recognized as an architectural icon and agricultural wonder. 

The Shakers operated a working dairy farm at Hancock until the 1950s, and the barn was originally a stable for its 52 milk cows, according to the museum's website. 

It has ground-level access on all three levels so, wagons could enter on the upper level to deposit hay into the central haymow on the main floor below, then the empty wagons would be driven around the circular barn floor and exit the same door it came in, eliminating the potentially dangerous activity of backing wagons out of a barn, the website said. 

The cows stabled on the main floor faced inward toward the haymow for ease of feeding and manure was shoveled through trapdoors to the cellar, where it was stored until needed as fertilizer in the gardens.

"Every time anyone comes into the timber frame, it's the very first thing that they see, and they always say, 'It's just like a photograph,' and it is," Director of Collections Kathleen Lynch said. "It's beautiful. People want to get married in front of it. We did our Christmas the festival of trees in here, and the mechanisms of it are so phenomenal."

Hundreds enjoyed music in the round barn and celebrated with free cupcakes and food trucks while listening on the history the village portrays.

"I think this is one of our most iconic buildings, and a lot of people have their own memories tied to it," Holland said. "We do baby animals here, and so there's personal history. ... But it's also a fantastic opportunity to share a bit about the Shakers, their design techniques and practices, their  sort of obsession with making operations efficient, because this is used as a dairy barn, and so they created these three layers to make their operations more efficient."

"So you can talk about their innovation. Of course, they're the longstanding legacy of agriculture here. So it provides us an opportunity to kind of share the Shaker history in this beautiful space, tied to folks who have their own personal memories here as well, and it's such an impressive, beautiful spot. I have such appreciation for what it took to build this 200 years ago, and whenever we can do fun things and throw good parties here, it's a great day.""

Holland helps build momentum for the unveiling of Hancock Shaker Village's new visitor center that is planned to take place next month.

The new facility will include updated galleries, community event spaces, collection storage, and research areas for the museum's collection of over 22,000 Shaker artifacts and ephemera. The renovated building aims to enhance the visitor experience through improved orientation, expanded program offerings, closer access to collection items, and views of the surrounding landscape. 

"Part of what we're also celebrating is past, present, future, and the future," Holland said. "We're very excited for expanded programming. We're opening our new visitor center, our Center for Shaker Studies, so that creates a whole new opportunity for our visitor experience, our galleries, our stewardship, and then that relates also to the programming that we can do in the historic village."

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